Everyone leaves the arena. Finance stays behind.
The game was final at 9:52. The money wasn’t.
Teams pay game-day staff, ball crews, camp coaches, appearance fees, performance bonuses and vendors, mostly per game and mostly to seasonal or one-off workers rather than salaried employees. DiscoFi calculates what each person is owed for the games they worked, pays it, and reconciles the stand to one ledger.
The spectacle is over. The back office isn’t.
The crowd left. The promo team left. Security left. The coaches left. The vendor struck the activation and drove out through the loading dock. Somebody still has the spreadsheet.
The ushers, the ball crew, the in-arena talent, the camp coaches, the appearance-fee obligations and the vendors are all paid for the games they worked. None of that lines up with a fortnightly payroll cycle, and most of those people are not on payroll at all. So the operation runs a second time, by hand, after the lights come down.
It usually runs inside one person’s memory of how it works. Which column matters. Who worked Sunday. Who changed bank accounts in March. If the process lives in someone’s head, it isn’t a system yet.
Per game. Per person. Closed.
- CalculatePer-game rates, appearance fees, bonuses and vendor invoices resolve into one payable amount per recipient across the games they actually worked.
- ApproveOperations approves a home stand rather than a bank file, and the approval sits on the record with the payments it authorized.
- PayEvery approved payout goes out over the fastest delivery method the recipient can accept.
- Carry the seasonPayments roll into an annual total per person, so a seasonal worker who returns in September is already on file rather than onboarding again.
Every payout is built for instant delivery.* See Instant Pay disclosure Your team decides who gets paid and how much; the payout API handles everything after that.
What a home stand settles like.
Three-game home stand
- Game-day staff172 workers, per game$96,300.00
- Appearance fees6 appearances$34,000.00
- Performance bonuses12 contractual triggers$28,500.00
- Camp and clinic coaches22 coaches$13,200.00
- Vendors and activations7 invoices$19,750.00
- Settlement$191,750.00
219 recipients - 3 games - 0 open
Questions this raises.
Can we pay staff per game rather than per pay period?
Yes. Per-game work is the default assumption here rather than an exception, so a worker who did four games in a month is paid for four games without anyone converting that into a payroll line.
What about seasonal staff who come back next year?
They stay on file with their payment details and tax information, so their return is not a re-onboarding, and their annual totals are already tracked across both stretches.
Does this replace payroll for our salaried employees?
No. DiscoFi pays the independent and per-game side of the operation. Salaried employees stay in your payroll system, which is built for a different job.
How do we know a payment actually landed?
Every payout resolves to a final status, and a failure comes back with a reason. The obligation stays open on the ledger until it is genuinely paid.
A professional organization should feel professional backstage too.
The parts a crowd never sees still decide how the people working for you experience the organization. An usher who was paid on Sunday night and an usher who was paid the following Thursday worked for two different employers.
Close the game. Close the money.
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